Team Overview

Our internal HR team of 16 are a key division of our Professional Support team. The HR team provides varied HR support to the firm across the entire employee lifecycle including, talent acquisition, onboarding, talent development, retention and separation.

Role Overview

To support the accurate and timely delivery of monthly payroll by maintaining payroll records, preparing payroll adjustments, carrying out detailed payroll reconciliations and acting as a key liaison between the firm and its outsourced payroll provider. The role is responsible for ensuring payroll data is complete, accurate and compliant while continuously identifying opportunities to improve payroll processes and controls.

What You’ll Be Doing

• Maintain accurate payroll records within Hibob and ensure changes are entered promptly and accurately.

• Process and prepare payroll instructions including salary amendments, allowances, deductions, variable pay, bonuses and other payroll-related changes.

• Ensure payroll changes are recorded using the appropriate payment, deduction and entitlement categories.

• Maintain clear audit trails and supporting documentation for all payroll changes.

• Prepare payroll adjustment schedules and supporting information for submission to the payroll provider.

• Support the monthly payroll cycle and ensure key payroll deadlines are met.

• Carry out detailed monthly payroll reconciliations between Hibob and payroll provider reports.

• Conduct active headcount checks to ensure employee records align with payroll outputs.

• Use lookups and data analysis techniques to validate salary, deduction, entitlement and variable pay data.

• Consolidate reconciliation findings and provide a summary of discrepancies to the payroll provider for correction.

• Review payroll reports to ensure accuracy of payments, deductions and payroll calculations.

• Verify salary calculations for part-month joiners, including prorated salary and back-pay calculations where applicable.

• Ensure all leaver information is accurately reflected in payroll records.

• Prepare and process payroll adjustments relating to:

- Overtime payments

- Unpaid leave

- Sabbatical leave

- Statutory sick pay

- Parental leave

- Maternity leave

- Pension changes

- Variable pay adjustments.

• Ensure appropriate documentation is retained for all payroll adjustments.

• Prepare pension adjustment information for payroll processing.

• Support monthly pension administration activities.

• Verify Occupational Maternity Pay (OMP), Statutory Maternity Pay (SMP) and nil-pay periods are applied correctly.

• Support payroll processing for parental leave and other statutory leave arrangements.

• Monitor payroll compliance requirements and support internal controls.

• Review National Insurance category assignments and ensure appropriate codes are applied.

• Verify apprentice National Insurance codes and monitor changes following completion of apprenticeship programmes.

• Produce payroll reports and payroll-related management information as required.

• Support payroll audits and provide information to internal and external stakeholders as required.

• Liaise with international payroll providers to ensure the accurate and timely processing of payrolls in Hong Kong and Dubai, and compliance with local statutory and regulatory requirements.

• Identify opportunities to improve payroll processes, controls and efficiency.

• Contribute to the development and maintenance of payroll procedures and guidance documentation.

• Promote accurate record keeping and continuous improvement across payroll administration activities.

What We’re Looking For

• Previous payroll administration or payroll coordination experience.

• Strong understanding of payroll processes and payroll controls.

• Experience working with outsourced payroll providers.

• Experience investigating and resolving payroll discrepancies.

• Ability to manage confidential and sensitive information appropriately.

• Strong written and verbal communication skills.

• Ability to work independently while managing multiple deadlines.

• Experience administering pension schemes.

• Understanding of statutory payments and family leave calculations.

• Knowledge of payroll legislation and payroll compliance requirements.

• Experience within a professional services environment.

• Experience using HR and payroll systems; experience with HiBob would be beneficial but is not essential.

• Advanced Microsoft Excel, including lookups and data validation.

• Experience using cloud-based HR and payroll systems.

• Experience producing reports and analysing payroll data.

What You’ll Bring

• Highly organised with strong attention to detail.

• A strong sense of ownership and accountability for work delivered.

• Discretion and professionalism when handling confidential information.

• A commitment to accuracy and high-quality data management.

• Strong analytical and reconciliation skills.

• The ability to build effective working relationships with internal and external stakeholders.

• A proactive approach and commitment to continuous improvement.

• The ability to manage competing priorities and work to strict deadlines.

Why Buzzacott?

We’re big enough to provide deep expertise across a wide range of specialisms, but small enough to value meaningful personal connections - with clients and colleagues alike. You’ll work alongside experienced professionals who will support your continued development, while you contribute to shaping the growth of both our team and our clients.

To see more information about our Rewards & Benefits follow this link: Rewards & Benefits

For more information about the HR team, please click here.

To find out more about life at Buzzacott, please click here.

To hear from team members across the firm on their experience of life at Buzzacott, please click here.

If you are interested in this role, we encourage you to apply directly via the Apply button at the top of the page. When applying, please include your salary expectations and let us know what interests you about the role. Alternatively, if you would like to talk to one of our HR Team about the vacancy before applying, contact us at recruitment@buzzacott.co.uk

Please note: Our HR Team review and respond to all applications.

No agencies please.